insolvency administration liquidation office cleaning easy cleanersWe recently met with a managing agent for a landlord of a commercial office block where they had a sudden problem with a tenant going into administration and therefore needed good local Birmingham cleaners to help out.

As office cleaners covering all kinds of scenarios, we were straight there helping to solve their unexpected issue.

We guess this is the unfortunate sign of the times as the UK enters into recession, and businesses, unfortunately, going insolvent, often very suddenly.

The problem was that the place looked like people had unfortunately just left on the day, and not even the desks were tidy.

Add to this usual dust and some items from a hurried exit; it certainly needed some TLC.

We were told that the office tenant still had a lease here, and there were broader conversations with the landlord and the tenant's administrators about what the future holds with this space and getting it fully cleared.

In the meantime, there were two priorities. Firstly, to ensure safety and hygiene, and secondary, to look spik and span and as good as possible for anyone visiting the office – including potential new occupiers.

Therefore, we discussed some of the main issues with the offices’ managing agents to ensure the office is cleaned as quickly as possible.

These will help you in whatever capacity you find yourself in with such a quick change in circumstances – a property owner or agent looking to arrange a clean, or any party linked to the actual business or insolvency agency in question.

1. Full access

This is harder than you might expect, particularly when things happen quickly and it’s all through the administrators or liquidators.

Whoever this is with, it’s essential to get these access details quickly to look inside the area to quote for what’s needed and how this works out during the clean.

A set of keys is probably the main thing, making sure these are up to date if they have had to be changed.

Also, additional access control measures like digit codes, fobs, and reader cards. Plus, don’t forget any other storage areas inside or outside that also need access and at least check that nothing is lurking inside these.

There may also be security alarm codes to note, particularly if the office has been secured whilst vacant for insurance purposes.

2. The power still on

Usually, this is taken for granted when the office business is running as usual, although don’t always assume that!

You can find the most modern and prestigious offices in the centre of Birmingham, but then have difficulty spotting a plug socket on the stairs for the vacuum cleaner; a big oversite from the designer.

However, when the property is vacant, this can worsen if services have been turned off for safety and insurance reasons.

So, no electricity to power the vacuum cleaner or see what you’re cleaning with any fancy office Cat A lights on.

Or what about the water being turned off and not even being able to fill a bucket to mop the office floors or a bucket for wipes?

Plus, even when it’s chilly in winter, it’s good to have the gas on for the heating to keep the cleaner as well as the property up to temperature.

3. What stays and goes

This needs to be crystal clear from the outset; what items stay and are cleaned, and which ones go.

After all, these are often left by the occupier or tenant and may eventually be removed by someone.

But in the meantime, a local Birmingham office property agent may be trying to relet the property and be looking to have things cleared. Eventually, that is, after the legality of the insolvency is clarified.

Therefore, a comprise to get looking pucka for viewers is a quick tidy up, for example, vacuum clean the carpets, wipe desks and surfaces, clear away litter, and tidy up items dotted around the office.

If there are a lot of items or confidentiality issues, then be clear on where these go and what is and isn’t touched – maybe under lock and key in a stationery cupboard somewhere.

4. Rubbish removal

Of course, this is simple under normal circumstances but suddenly becomes complicated in these vacant office and insolvency situations.

You must be sure what you can and can’t throw away and then know where it goes.

Usually, commercial businesses arrange their own refuse company and bins to collect this, but this may have gone on stop if no bills and being paid. Plus, there are access codes and locks you don’t know about.

Therefore, are these placed elsewhere, or do you agree with the cleaner to take all rubbish with them when they leave?

5. Hidden problems

Don’t forget the hidden places before it's too late for things like nasty smells and issues to start cropping up.

Fridges with food suddenly turned off are one example, or items left in kitchen cupboards.

There may also be personal belongings and stock left from former employees or suppliers that you may need to carefully note.

One word of warning, though, make sure these are all safe for cleaners to access and comment on, taking into account any Lone Worker requirements.

6. Regular checks

You often find that some form of regular check is needed for the vacant property going forward, whether for building insurance or broader statutory purposes like fire compliance.

This might be a regular check to ensure there has been no break-ins or anything broken, or you can get more technical with a standard weekly fire alarm test.

This can apply to one-off and multi-let office blocks in say Harborne or the High Street in Solihull; see how a cleaner can help with regular and routine tasks like these.

7. Post and notices

A final thought is any posts and deliveries still coming to the property, whether expected or not.

It can soon pile up, and as well as these going to the correct administrator or insolvency person to process, it can start making the place look unkept.

Therefore, should the cleaner help store these somewhere, and who do they inform with authority levels to open and check these?

Plus, watch out for any important notices that crop up, for example, utilities threatening disconnection or other business chasing leased items.

Getting office areas quickly cleaned up after insolvencies

No matter what type of financial issue this is for the business, whether full-on liquidation or ongoing administration, it’s essential to act quickly to get on top of things.

An excellent local office cleaner who can practically help and compliantly complete any cleaning task may save the day for you.

By quickly bringing them on board and ideally meeting parties like the building owner and property manager, plans can soon be drawn up to help get on top of everything.

These above seven tips will help focus on the main issue at hand, and of course contact us for any more specific help and advice and bespoke proposal for your situation.