After being involved with cleaning offices in and around Birmingham and the West Midlands for many years, we have come to learn a few tricks when it comes to making sure they are cleaned as efficiently and effectively as possible.
And never as much so as now with Covid-19 Coronavirus risks, and people’s awareness of needing clean and hygienic office workplaces that reduce the risk of any virus spreading further.
Plus, there are other side issue to now consider, for example the additional cost of effective PPE cover alongside ever-tightening budgets, plus the logistics of safe access to places and still keeping social distancing.
Well here are a few tips to help you out, from the perspective of a client, customer, and end-user of office spaces.
Although this is all part of the cleaner’s job, often the small ways and habits of others do have a huge effect on the cost and effectiveness of the cleaning to everyone’s benefit.
Therefore, whether you’re an office worker, a Business or Facilities Manager having to arrange this, these tips will help take your office cleaning to a new level:
1. A Clear-Desk Policy
This can be a popular buzz word heard, yet still a real help when it comes to cleaning.
If people can simply tidy any paperwork and items away off their desk at the end of the working day, then not only does it look a whole lot better, but this then enables the cleaner to cover the whole area a lot easier and quicker, without having to worry about what to move or not to move.
Multiply that by many workstations, and you soon see a significant cost saving as well.
2. Place Rubbish in Bins
Another simple and effective measure – making sure all rubbish is placed in the (right) bin.
Not only does this help de-clutter things and make things simpler as to what stays or goes, but it encourages everyone to be more roofless when it comes to working a lot simpler and paperless.
However, just make sure that everything goes in the right bin, including any recycling arrangements and food-waste in the correct kitchen area in order to also save horrible smells and sights in the main office area.
3. Fill and Switch-on the Dishwasher
Usually at the end of the day, if people can pre-load the dishwasher and then add the right cleaning products and turn-on then key-presto, a big saving on cleaner’s time.
Plus, as a bonus, if timed for completion when the cleaner arrives after-hours, then they can always help empty and place things back ready for the following day.
4. Getting Consumables Sorted
This can be a little vague, and include all kinds of extra items that workers themselves need to use during the day, for example washing up liquid in the kitchen and washing and sanitary provision in toilets.
A little bit of careful planning to know whether the cleaner does or does not order-in and fill-up these will pay dividends over time.
5. The Food factor
However people are using kitchen areas, whether simply making hot drinks or more microwave lunches, then half the battle is getting this all organised and communicated in line with any Food Hygienne requirements.
So, even down to knowing what are communal items provided by the business and those brought in by individuals. A clear coding and time system can help clarify who is responsible for what, and when things simply need throwing away.
6. Freeing up Floors
Floors are top priority in that people easily see any mess on them – simple vacuum cleaning and mopping can really make a difference.
To make this easier for cleaners, then keep on top of say messy shredding on the floor and split drinks – or at least pre-warning them about such issues, and any necessary extras like a carpet cleaning.
Plus, this can be a Health & Safety issue with needing to keep emergency routes clear and photocopier cables away from trip hazards.
7. Meeting Mayhem
Establishing a clear policy for dealing with post-meeting mess like left coffee mugs, handouts and paperwork, and extra equipment like presentation machines – can all help out.
If the cleaner does need to resolve these, then let them know; and see if any help will pay off, such as pre-loading dishwashers as mentioned above.
8. Getting Access Sorted
The way in which cleaners can easily and safely access areas is key, for example, having keys and alarm codes, and knowing the best times to attend – this can really help save no-shows and confusion.
Plus, any other ancillary details such as car parking requirements and sign-in procedures.
9. Storing Items
And finally, consider where and how the cleaner’s items can be stored, both equipment like vacuum cleaners but also COSHH-compliant substances like detergents.
Ideally these will be in a separate locked-storage area on site, but even if not then knowing how they can easily bring in every visit with say lifts etc can be a great help (and cost saving).
Cleaning up Offices
If you want to get into the nitty gritty of what good office cleaning looks like, then we have a resource here to help you delve deeper.
In the meantime, these above tips alongside some good old common sense and office procedures will soon help get things into shape, and not only help improve the cleaning and reduce the risk of issues such as Covid-19, but bring about necessary cost savings and benefits.